If you’re using Office 365 and need to protect sensitive documents from unwanted eyes, password protecting a Word document is the way to go. In this blog post, we’ll show you how to easily enable password protection for your documents in Office 365.
Enabling Password Protection in Office 365
Depending on which version of Office 365 you have, the steps for enabling password protection may vary slightly. We’ll start with the steps for Microsoft Word 2019/Office 365 (For Mac users, see the end of this section). Here are the steps you need to follow:
When you have your document open in Word, click File > Info > Protect Document > Encrypt With Password. Type a password into both the “Password” and “Reenter Password” fields and click OK. Your document is now protected by a password! The next time someone opens it they will be prompted to enter the correct password before they can view or edit it.
You can also use encryption within Microsoft Excel as well as PowerPoint by following similar steps. For Mac users running Office 2019 or Office 365, here are the steps needed to protect your document with a password:
Open your document in Word and click File > Protect Document > Encrypt With Password. Type a password into both the “Password” and “Reenter Password” fields and click OK. Click File > Save As and select where you want to save it on your computer or OneDrive account (if applicable). Note that saving it locally will not provide any online security measures; if you want someone else to access it securely, save it onto OneDrive so they can access it with their own account credentials safely and securely. Now that you know how to secure your Word documents with passwords, let’s move onto removing them!
Removing Passwords in Office 365 Removing passwords from your documents is just as easy as setting them up – simply open up your document in Microsoft Word/Excel/PowerPoint and click File > Info > Protect Document > Encrypt With Password (or Remove Password if one has already been set up). Then type in your existing password into both fields (if there is one) and click OK – that’s all there is to it! Now anyone will be able to open and edit the file without needing a password first! So there you have it – enabling secure passwords on all of your important documents just got even easier with Office 365! Whether you’re working on business projects or personal projects, having an extra layer of security around sensitive information is always beneficial – so why not take advantage of this built-in feature? Happy encrypting!
